Home Key Realty is proud to announce that it has turned into a paperless Real Estate Brokerage.
Through the course of a single real estate transaction a REALTOR goes through a lot of paper for just one file so it makes all the sense in the world to reduce that paper consumption by going digital and that's what Home Key Realty in Queen Creek Arizona has done.
The first step in the process was to have the ability for all our clients to receive the required documents in a PDF format and instead of them having to print this off, sign and return via fax we implemented digital signatures. Many of our clients did not have a fax machine at home so they would have to fax it from work or a UPS store which took time and lost clarity each time it was sent using this method. After a few times through a fax machine most documents became illegible. Introducing Docu-Sign our new digital signatures tool which allows our clients to review their documents, and after agreeing to use digital signatures they can complete the signing process at the click of a mouse. Once done the completed document is emailed back to the brokerage with no loss of image quality. The digital signatures are legal and binding just as an ink signature would be. The feedback we have got from our clients over the past couple of weeks has been very positive and the process has speed-ed up the response time from our clients to return these sometimes time sensitive docs.
The next step was to get the Home Key Realty brokerage filing system onto a digital format. The Arizona Department of Real Estate requires that all contracts be kept for a five year period which begins to take up a lot of space using the paper method not to mention the potential fire hazard all that paper creates. As Apple says in the i-phone commercial "Theres an app. for that". Home Key Realty now has evey file stored online and is securly backed up on 4 different servers in 4 different states giving us the ability to quickly search for files a client may need and email them to them at any point in the future.
As a result of these two new tools I am personally seeing a reduction in pieces of paper in my office and on my desk. I can find what I need very quickly and look forward to the day very soon where the only thing on my desk will be my MAC, keyboard and mouse.